Below is every document each agency needs to complete for their 2017 Horse Show Paperwork. If you have questions you may contact your Sports and Program Manager.

Paperwork for EVERY agency:

Make sure to check out the important paperwork changes this year. Each document below must be submitted before your paperwork will be complete. Each document to be included with your completed paperwork is available in either Microsoft Word or Excel format and in PDF. Microsoft Word allows you to save a copy to your computer and edit if you prefer to send your paperwork electronically. PDF format will only allow you to view the document as a webpage. Both formats can be printed and filled out by hand. Remember, paperwork is due by 4:30 on August 21st in the Atlanta or the Valdosta office. Faxed paperwork will not be accepted.


NEW Policy Concerning Individual Roles at State Games (PDF)

Late paperwork Policy(WORD) Please read this first before starting your paperwork.

Reimbursement Policy (WORD) Please read this before starting your paperwork.

Horse Show Checklist for Mailout (WORD) Use this to insure that you have completed everything that is required.

Horse Show Fees Sheet (WORD) For calculating your state games fees.

Head of Delegation/Roster/Housing Form(WORD) Lets us know all athletes, coaches, and other people who will be coming with your agency and who will be in charge.

Head of Delegation Contact Information Form(WORD) Every HOD needs to fill this out in case of an emergency.

Housing Commitment Form(WORD) Shows what nights you will need hotel accommodations.

Housing Policy(WORD) States SOGA’s housing policy. HOD will need to sign at bottom certifying that he/she understands and will comply with our set-forth housing policy.

Volunteer/Coach Profile Form(WORD) This form must be on file and signed for each Coach, Chaperone, Nurse, Bus Driver, or Other Person who attends state competitions. If you are bringing a first time volunteer they must fill this out.

Volunteer/Coach Screening Certification Form(EXCEL) Lists all volunteers who will be attending with your delegation to insure they have been screened appropriately.

15 Passenger Van Release(WORD) This form must be completed before EVERY state competition.

Code of Conduct(WORD) Must be completed by every volunteer who will be attending with your delegation.


Additional Resources:

Thursday Arrival and Coggins Reminders (WORD)

State Games Numbers Cheat Sheet (WORD)


Housing Resources:

Thursday Night Housing Policy (WORD)

Cheat Sheet for Horse Show Housing (WORD)

Housing Policy (WORD)

Housing Commitment Form (WORD)

Housing Worksheet (EXCEL) (For personal use – does not need to be submitted to State office)


Rules, Regulations and Entry Forms:

Rules (WORD)

Horse Show – Unified Drill Schedule Change (WORD)

Horse Show Class Changes (WORD)

Individual Entry Form (WORD)

Unified Drill Entry Form (WORD)

Unified Drill Change for 2017 (WORD)


Other Important Information

Important Changes To Games Paperwork

Meal and Fee Changes

Applause Reminder

Call Policy

Faculty Rules and Regulations

Horse Show Parade of Athletes

Class A Volunteer Screening Policy 

Flag or Banner Recommendations 

General Polices for all Special Olympic Events

Instructor Coach Entry Form

Scratch Sheet

Stall Decorating

Verification of Stalls 

Verified Volunteer Instructions 

Volunteer Screening Certification