Below is every document each agency needs to complete their 2016 Summer Games Paperwork. If you have questions you may contact your Sports and Program Manager.
Paperwork for EVERY agency:
Without each document below, your paperwork packet will be incomplete. Each document to be included with your completed paperwork is available in either Microsoft Word or Excel format. Microsoft Word allows you to save a copy to your computer and edit if you prefer to send your paperwork electronically. Completed paperwork is due to the SOGA Valdosta Office by 5:00pm on March 25, 2016. The mailing address is 1601 N. Ashley St., Suite 88, Valdosta, GA 31602.Please put it to the attention of David Crawford. Agencies will incur a $250 Late Paperwork Fee for paperwork received after March 25, 2016! Paperwork will not be accepted by SOGA after Wednesday, March 30, 2016!!
. Faxed paperwork will not be accepted
Late Paperwork Policy (WORD) Please read this before you start filling out your paperwork.
Reimbursement Policy (WORD) Please read this before starting your paperwork.
Summer Games Checklist for Mailout (WORD) Use this to insure that you have completed everything that is required.
Summer Games Fees Sheet (WORD) For calculating your state games fee
Head of Delegation/Roster/Housing Form (WORD) Lets us know all athletes, coaches, and other people who will be coming with your agency and who will be in charge.
Housing Committment Form (WORD) Shows what nights you will need hotel accomodations.
Housing Policy (WORD) States SOGA’s housing policy. HOD will need to sign at bottom certifying that he/she understands and will comply with our set-forth housing policy.
Head of Delegation Contact Information Form (WORD) Every HOD needs to fill this out in case of an emergency.
Volunteer Profile Form (WORD) This form must be on file and signed for each Coach, Chaperone, Nurse, Bus Driver, or Other Person who attends state competitions. If you are bringing a first time volunteer they must fill this out.
Volunteer/Coach Screening Certification Form (EXCEL) Lists all volunteers who will be attending with your delegation to insure they have been screened appropriately.
15 Passenger Van Release (WORD) This form must be completed before EVERY state competition.
Code of Conduct (WORD) Must be completed by every volunteer who will be attending with your delegation.
Sports Registration Forms
Other Important Information